Document Controller - Edinburgh

Document Controller

📍 Location: Haddington
🕒 Full-Time | Permanent
 

Join our growing team and play a pivotal role in delivering high-impact engineering and subcontractor projects.

We’re seeking a Document Controller to manage and maintain robust documentation practices that support engineering, procurement, and subcontractor teams across a range of dynamic projects. Reporting to the Head of Engineering, this role ensures all technical and project-related documentation is traceable, version-controlled, and aligned with internal and industry standards.

What You'll Do

• Administer a centralised document control system for all engineering and subcontractor documentation
• Manage the full document lifecycle – from receipt and distribution to archiving – for drawings, contracts, POs, BOMs, and change requests
• Enforce consistent naming conventions and metadata standards across all stakeholders
• Track and log changes, variations, and approvals with full audit trails
• Work closely with internal departments (Engineering, Procurement, Project Controls) and external subcontractors
• Support audits, reporting, and compliance with quality systems such as ISO 9001

What We're Looking For

Essential:

• Proven experience in engineering document control (construction, infrastructure, or energy sector preferred)
• Deep understanding of subcontractor documentation workflows
• Hands-on experience with systems like Aconex, Asite, SharePoint, or Autodesk Construction Cloud
• Knowledge of version control, metadata tagging, and document naming protocols
• Excellent attention to detail and organisational skills
• Strong communication and stakeholder coordination ability

Desirable:

• Experience with BIM workflows and document control integration
• Understanding of engineering drawings and terminology
• Familiarity with ISO 9001 or other quality management systems
• Knowledge of change control and variation processes

Key Competencies

✅ Attention to Detail
✅ Organisation and Time Management
✅ Clear Communication
✅ Process Discipline
✅ Proactive Problem Solving

Why Join Us?

You'll be part of a collaborative and forward-thinking team, playing a critical role in ensuring the success and compliance of engineering and subcontractor delivery. We offer a supportive working environment with opportunities to grow, innovate, and make a real impact.

For more information, please submit your CV below or contact Nicole at Engage Recruit for a confidential chat.